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July 28, 2005
Page numbering in Word
A listener to this morning's Computer Help show had a problem with a Word document that kept numbering one page out of sequence. I suggested that he might have had a page break inserted there, and suggested how he might remove it.
Another listener suggests that the caller might have been doing the document in sections. [It's funny what people can neglect to tell you when they ask a question.] If that were the case, then the issue could be resolved Under the File/Page Setup/Layout/Section Start dialogue, and setting it to New Page rather than Even Page.
The MVPS site I mentioned has a good article on the topic of page numbering in Word.
Here's some information on controlling Word's page numbers when you're working with sections and long documents.
Shauna Kelly, who's a Melbourne-based expert on Word, also has some good advice on mastering page numbers in Word.
Posted by cw at July 28, 2005 02:29 PM
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Comments
I could be wrong, but he did mention that he was starting a new chapter. I am no word expert, but that might be another way of describing the sections you mentioned.
I have to say your a braver man then me, going on air taking peoples problems. I work in Tech Support and I am not sure I would like to do it.
Molly
Posted by: Phillip Molly Malone at July 28, 2005 04:24 PM
Pagination problems such as skipped page number, extra blank page etc are often caused by "Track Changes" being turned on. Although not displayed on the screen or printed, there can be deleted characters in the document that seem to screw up Word's pagination.
To check what is happening:
a) turn on Show/Hide special characters
b) click Tools then Track Changes then Highlight Changes
c) tick "Highlight Changes on Screen"
d) clear tick in "Track Changes While Editing"
You should now be able to see any deleted characters in the document. Look for deleted paragraph characters or deleted page breaks. If you now delete these (with the "Track Changes While Editing" off) then I think that the pagination problem will go away.
Posted by: Ken at August 4, 2005 10:13 AM